MANDATORY INCIDENT REPORTING | Report within 24 hours: incidentreport@mayflowerbsa.org
SCOUTING AMERICA • MAYFLOWER COUNCIL
Health & Safety
Protecting our Scouts is our most sacred duty. We provide the tools, training, and resources to ensure every adventure is a safe one.
Safe Scouting
Mandatory policies and checklists that form the foundation of our safety culture.
Health Forms
Current Annual Health and Medical Records (AHMR) are required for all scouts and leaders.
Safeguarding Youth
The safety of our youth is paramount. Complete your Safeguarding Youth Training (SYT) every year.
Submitting Incident Forms
Select one of the Official Scouting America fillable PDF documents and submit it within 24 hours.
Before choosing one of the three methods below to report your incident to Scouting America, ask yourself a question: Is the incident I am reporting a Youth Protection incident?
If YES:
- Contact the Department of Families and Children (DCF) to report a possible child abuse or neglect by following the instructions here.
- After reporting the possible child abuse or neglect to DCF, please request an incident case # to provide with the report to Scouting America.
- Once this you have obtained the incident case #, please chose one of the three below methods to report the incident to Scouting America.
If NO:
- Please chose one of the three below methods to report the incident to Scouting America.
Report your incident by using one of the three method below.
Following the completion of the Incident reporting, please ensure the claimant is provided the Health Insurance Claim Form available here.
(Accident and sickness insurance coverage for Scouts and Scouters furnishes medical reimbursement within the policy amounts of death, accident, or sickness. These plans and policies are excess of all other available sources of medical insurance or other healthcare benefits. If there is no additional primary insurance or healthcare plan, these policies generally pay as primary coverage, subject to the plan limits and terms.)
Use this tool to report injuries, illnesses, and incidents requiring medical attention beyond basic first aid. Suitable for situations occurring during Scouting activities or on council-owned properties.
Use this to report near misses – incidents that could have resulted in harm but did not. Valuable for identifying safety and program practice improvements.
For reporting instances of abuse, violations of Scouting America policies, or inappropriate behavior involving Scouts, Scout leaders, parents, or others.
Submission
Verify that all fields are complete. If you are reporting a youth-related incident, ensure the privacy of all involved is maintained as per Scouting America guidelines.
incidentreport@mayflowerbsa.org
Messenger of Safety
Becoming a "Messenger of Safety" is more than just a patch; it's a commitment to bringing a culture of awareness and safety to your unit.
In Scouting, we do not comprise the safety of our youth, volunteers and employees. Safety is a value that must be taught and reinforced at every opportunity. We are all responsible and must hold each other accountable to provide a safe environment for all participants.
To become a Messenger of Safety, see the requirements by click on the buttons below. By earning the patch, you will demonstrate your commitment to safety and the promotion of safe Scouting throughout the Mayflower Council.
Massachusetts Safety Protocols
Protecting our youth requires an active, vigilant partnership between Scouting leaders and local state authorities. In Massachusetts, we uphold the highest standard of safety by integrating Scouting America's strict protection policies with immediate, direct state reporting channels. The resources below provide clear, rapid pathways to act decisively whenever a Scout's safety or well-being is in question.
Child at Risk Hotline
800-792-5200
Immediate protection for children in the State of Massachusetts. Visit the official Mass.gov Reporting Portal for more information.
Mental Health Matters
MA Crisis & Suicide Prevention
Call 988
Call or Text: 833-773-2445
Essential Resources
Continuous safety planning starts with the right references. Utilize these core manuals, policy guides, and checklists provided by Scouting America to prepare your unit for every outdoor program, service project, and meeting.
Council Safety Leadership
Behind every safe activity is a team of dedicated leadership. If you have questions about national policies, special incident forms, or need safety guidance for an upcoming high-adventure trip, reach out directly to our Council's safety team.
